In addition to the regular functions of email, the using Outlook represents a great advantage for users of all types, thanks in large part to the wide variety of tools available.
Among the most beneficial functions it has Outlook, we can highlight the access to contactsThis tool will allow you to save email addresses and phone numbers in your email account.
In this note, We'll teach you step by step how to view and manage your contact list. as well as how to perform certain actions and configurations to organize them optimally.
Learn how to view your Outlook email contacts
The ability to view Outlook contacts from any of your devices is one of the most indispensable features. for any email user who uses their account as a method of backing up information. In this context, Outlook provides its users with access from all its presentations.
In other words, you'll be able to manage your contacts both in the mobile app and on the desktop web portal:
From the phone
Viewing the contacts of Outlook From a mobile device, it constitutes one of the most necessary functions, since it represents a large part of the portability offered by the mobile app of the email service.
To view your Outlook contacts from your mobile app, simply follow these steps:
- Start the Outlook application on your device.
- Select the magnifying glass icon, located in the bottom toolbar.
- Click on the access "Contacts".
From now on, You will be able to see in your contacts book all the items you have stored in your Outlook account. From this point, you can access the information of these contacts to communicate with them, or use it in any way you need.
From the computer
Since the most common way to use Outlook is through the web applicationIt is necessary to know how to navigate this to find the information you are looking for..
In the specific case of contacts, the process is really simple:
- Select the icon in the shape of people, which you will see in the side toolbar, on the left side.
once here, You will be able to access your contacts' information, as well as perform On these all the actions you deem necessaryThat is, you will have the ability to edit, rearrange, move, or delete them.
How to create contact groups in Outlook to better organize them?
The formation of contact groups It is among the most effective organizational methods, Since they allow you to group all the members of your address book into a specific set, assigned to a particular category. In this sense, Outlook offers two methods for creating contact groups: Through the web portal grouping function, and the creation of groups by categories, only possible on the PC client.
Go for it:
From the web application
Regardless of which service you are using, Creating a contact group is one of the most effective methods for organizing your schedule, since it brings together in a single list the contacts who are, in some way, related to each other, whether it's because of work, family, or a common group of friends.
The procedure for creating a new contact group is as follows:
- From the Outlook inbox, Click on the people icon, which you will see in the left toolbar, to open the contacts.
- Choose the option “New contact” and then, in the drop-down menu, click on “New group”.
- Enter a name for the group and the necessary information.
- Balance en "To create".
- Select the names or emails of the contacts you want to add to the group.
- Click en "Add".
Through the categories
Through this versatile function, You will be able to quickly and easily create contact groups through the categories that are assigned to each item in your contact list, giving you access to groups organized by category.
Let's see:
- In the Outlook desktop application, you enter the tab “Search tools”.
- Select “Categories” and click on the category that you want to filter.
- Select all contacts assigned to this categoryby clicking on one of them and pressing “CTRL + A”.
- Right click in the selected contacts, and tap on “Copy to folder” in the drop-down menu.
- Click in option “New folder”.
- Enter the folder name and save it in the contacts folder of the application. Outlook by clicking "Okay".
- Login in the tab "Start" and click on "New contact group.”
- Enter the group name where appropriate, and follow the route “Add members > From Outlook contacts”.
- Choose "Directory" and enter the folder created for contact information.
- Select all Contact and click on “Members”.
- Click on the button "Okay".
- Upon returning to the window of “Contact groups”, You will need to click on "Keep".
Through this procedure, We now have a new group of contacts created from the categories assigned to each of them. We can repeat the procedure as many times as necessary to use different categories when creating new groups.
